Part II discusses 11 productivity apps, and Part III will discuss other apps.

Time Management and Scheduling Apps

24. xTiles 

• Ideal for: Individuals, freelancers, and small teams.
• Cost: Free, $10/month (Pro), $96/year (Pro), free for student and non-profit organization.

xTiles is a multifunctional whiteboard where you can create databases and organize ideas easily. It is used for:

1. Task Management: Suitable for personal and team tasks, ranging from simple to-do lists to complex group projects.
2. Research and Brainstorming Space: A platform for consolidating research materials and brainstorming ideas, allowing users to combine images, links, and text in a flexible and customizable space.
3. Presentations: This is the easiest and fastest way to create a presentation. Just collect heterogeneous content, and the tool will automatically arrange your materials into a natural layout that is easy to share with anyone, even non-users.

In addition to traditional task assignment and tracking capabilities, xTiles offers a user-friendly workspace enhanced with robust visualization options. It can be synced between web, mobile, and desktop versions. 

The gallery of free templates that meet various needs (resumes, planning tools, brainstorming, etc.) further streamlines document preparation.

Features

xTiles is the fastest way to instantly organize data and get an organized document, consolidating tasks in one location to prevent oversight.

25. Strides

• Ideal for: Individuals.
• Cost: Free.

Are you trying to break a bad habit or maintain a positive one? Strides app collects all your good habits, routines you want to embrace, and personal goals in one app. 

With its SMART tracker, Strides keeps you accountable through reminder notifications and visual progress charts, helping you stay motivated and focused on achieving your goals. The app is particularly effective for visual users, using a green/red light system to track progress.

Features

This app is a good (and free) option for those seeking detailed reminders for their daily routines.

26. Google Keep

• Ideal for: Individuals.
• Cost: Free.

Google Keep is like virtual sticky notes, allowing users to create lists quickly, set reminders, record audio clips, and categorize notes by color, category, and label. This free app is compatible with any iOS device.

This app is ideal for those needing quick notes while on the move. Also, it enables users to set reminders for specific notes.

Features

Google Keep is a simple way to stay organized and remember important tasks.

27. Kiwake

• Ideal for: Individuals.
• Cost: Free, $1.99 (Basic), $13.99 (Premium).

Many people struggle to wake up in the morning, which can negatively impact their day. Kiwake helps users break this habit and start their day energetically and enthusiastically. 

Kiwake is an innovative app that helps you wake up easily and on time. The app provides a comprehensive waking plan targeting your body, mind, and motivation. This app ensures you start your day actively and enthusiastically by offering features like playing games, taking a picture of a far-off object, and reviewing the day's tasks. 

After downloading this app, you will undoubtedly have time for breakfast every morning, which is advantageous for your personal health goals.

Features

Kiwake has no snooze button, so you have no excuse for not waking up.

Workplace Apps

The workplace is one of the most distracting places, hindering productivity. Employees in front of their computers are exposed to many distractions that cause them to lose focus.

Workplace productivity apps help you stay on top of your to-do list, manage teams, communicate with coworkers, organize important documents and files, work with PDF files, and more.

28. ClickUp

• Ideal for: Teams and professionals.
• Cost: Free, $5/user/month (Unlimited), $12/user/month (Business), $19/user/month (Business+), custom (Enterprise).

ClickUp is a comprehensive free productivity app that manages everything from daily tasks to complex projects. Its powerful customization options and feature-rich interface make it a popular choice among teams seeking to streamline processes, monitor project updates, and enhance collaboration. 

ClickUp offers a user-friendly interface, drag-and-drop functionality to improve workflow management, and hundreds of customizable tools to boost productivity.

With ClickUp's forever free plan, you get 1000 MB of storage and can add unlimited members. Their paid plans begin at $5 and offer more sophisticated features.  

Features

ClickUp provides over 15 unique views for visualizing work, including lists, Gantt charts, calendars, and Kanban boards. Custom fields, task statuses, and more than 1000 integrations also optimize workflow efficiency.

29. Google Drive

• Ideal for: Individuals and businesses
• Cost: Free, $12.99/user/month (Business)

Google Drive is an ideal solution for secure file sharing and collaboration. Integrated with Google Docs, Slides, Sheets, and Forms, it allows teams to create projects and collaborate seamlessly in real-time.

It complements your team's existing technology, enabling collaboration on Microsoft Office files without the need for format conversion. It supports various file types, including PDFs and images.

Features

Google Drive is user-friendly and provides extra security with built-in protections against malware and fraud to protect your files.

30. Internxt

• Ideal for: Individuals and freelancers.
• Cost: Free, $0.99 / month (20GB), $4.49 / month (200GB), $9.99 / month (2TB)

Internxt provides a secure and user-friendly cloud storage solution that efficiently organizes files and photos across devices. With its sleek interface and automatic backup feature, users can easily manage their data while ensuring that nothing is lost. Sharing memories with family and friends is also straightforward.

Creating an Internxt account is quick, and users can enjoy up to 10 GB of free storage to start their cloud storage journey. This makes it easy to edit, organize, and search for files to enhance workflow efficiency.

Features

Internxt prioritizes privacy, ensuring that your data and files are secure.

31. Quip

• Ideal for: Teams and enterprise-level businesses
• Cost: $10/user/month (Starter), $25/user/month (Plus), $100/user/month (Advanced)

Quip is an effective collaboration tool for teams of all sizes, enabling seamless idea-sharing. Users can edit documents, create spreadsheets, review task lists, take notes, and send messages directly to other team members. 

This app offers unlimited access on any device at any time. It integrates with many other apps, such as Dropbox and Slack, to streamline your team’s experience. 

Features

Quip is a simple solution for improving the team’s organization and communication in a professional setting.

32. CloudApp

• Ideal for: Teams and professionals.
• Cost: Free, $3/month (Individual), $8/user/month (Teams), custom (Enterprise).

CloudApp is a cloud-based communication tool that allows you to seamlessly create and share screen recordings, screenshots, and GIFs. 

Using keyboard shortcuts or the accessible app, you can instantly record tutorials and explain concepts directly from your screen, significantly reducing the time spent drafting long emails. Moreover, the option to record with a webcam makes collaboration more effective and customized. 

Features

You can quickly produce GIFs and annotated screenshots for team collaboration in addition to screen recordings.

33. PDF Expert

• Ideal for: Professionals and teams.
• Cost: $6.67/month, $139.99 (Lifetime one-time only purchase).

Working with PDFs can often be challenging.

PDF Expert simplifies this process by enabling users to edit text and images within any PDF file. Users can sign, send, and export documents directly from the app. 

Additionally, users can annotate PDFs, take notes, and set reminders for specific sections while working on the document.

Features

This app is great for anyone needing to provide feedback or add annotations or markup to a PDF file.

34. Trello

• Ideal for: Businesses and enterprise-level companies.
• Cost: Free, $5/user/month (Standard), $10/user/month (Premium), $17.50/user/month (Enterprise).

Trello is a free app for individual and team projects. Its layout is useful whether you're managing an editorial calendar, making a task list for a short project, or tracking a six-month redesign process. 

Users can insert multiple projects at once and make them visible to their entire team on the app's dashboard. There are project boards with deadlines to outline the steps needed for successful completion. 

Boards and tasks can be customized for a group or an individual. Users can also attach documents, videos, and images. 

Features

Trello ensures that team members are aligned and aware of overall progress when concurrently working on different aspects of a project.

35. nTask

• Ideal for: Teams and businesses.
• Cost: $3/month (Premium), $8/month (Business), custom (Enterprise).

Task is a multifunctional tool designed to assist with various organizational needs.

It serves as scheduling software, a collaborative workspace for actual and virtual teams, and a central hub for meetings and discussions.

Features

Users can create projects and assign them to team members while benefiting from robust security measures such as two-factor authentication to protect sensitive data.

36. Documents 6

• Ideal for: Individuals and businesses.
• Cost: Free, $9.99 (Plus), $49.99 (Professional).

For those who frequently use cloud storage solutions like Dropbox, iCloud, or Google Drive, Documents 6 offers valuable support for sharing text files, music, videos, and images.

The app enables users to sync files and folders stored in the cloud and includes a web browser for downloading files and features for reading, commenting on, and editing documents.

Features

This free file manager is an excellent addition to your toolkit if you regularly engage with cloud storage services.

In Conclusion

This part discusses 13 productivity apps and Part IV discusses the remaining apps.